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Microsoft Outlook Keyboard shortcuts

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Microsoft Outlook combines email, calendar, contacts, and task management into one workspace used widely across businesses. Knowing its shortcuts speeds up triaging your inbox, scheduling meetings, and flagging messages so you can clear the queue without losing momentum.

Official:Official siteMac App Store

All Microsoft Outlook keyboard shortcuts (Mac)

Layout
`
1
2
3
4
5
6
7
8
9
0
-
=
⌫
Tab
Q
W
E
R
T
Y
U
I
O
P
[
]
\
⇪
A
S
D
F
G
H
J
K
L
;
'
↩
Shift
Z
X
C
V
B
N
M
,
.
/
Shift
⌃
⌘
⌥
Space
⌥
⌘
⌃
↑
←
↓
→

+ 4 more controls in the table below

39 shortcuts

Mail 14

Action Shortcut
New Email ⌘N
Reply ⌘R
Delete ⌦
Reply All ⌘⇧R
Forward ⌘J
Archive ⌃E
New Email (from any view) ⌘N
Mark as Read ⌘T
Mark as Unread ⌘⇧T
Move to Folder ⌘⇧M
Permanently Delete ⇧⌦
Mark as Junk ⌘⇧J
Flag for Follow Up (Today) ⌃1
Mark All as Read ⌘⌥T

Compose 8

Action Shortcut
Send ⌘↵
Save Draft ⌘S
Send (Alt) ⌘↵
Insert Hyperlink ⌘K
Bold ⌘B
Italic ⌘I
Underline ⌘U
Spelling & Grammar ⌘⇧;

Navigation 6

Action Shortcut
Go to Mail ⌘1
Go to Calendar ⌘2
Go to Contacts / People ⌘3
Next Message ⌃]
Previous Message ⌃[
Go to Tasks ⌘4

Calendar 5

Action Shortcut
New Appointment ⌘N
New Meeting ⌘⇧Q
Go to Today ⌘T
Next Day / Week / Month ⌘⌥→
Previous Day / Week / Month ⌘⌥←

Actions 4

Action Shortcut
Undo ⌘Z
Print ⌘P
Redo ⌘Y
Close Window ⌘W

Search 2

Action Shortcut
Search ⌘⌥F
Advanced Search ⌘⇧F

Sourced from support.microsoft.com Last verified

Unofficial reference. ShortcutPosters is not affiliated with, endorsed by, or sponsored by Microsoft Outlook. All product names, logos, and trademarks are property of their respective owners. See our licensing & trademark notice.

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4 art directions — pick one below, click to zoom & compare.

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MICROSOFT OUTLOOKKEYBOARD SHORTCUTS · MAC · 391⌘Go to Mail2⌘Go to Cale…3⌘Go to Cont…4⌘Go to Tasks567890Q⌘ ⇧New Meeti…W⌘Close Win…E⌃ArchiveR⌘ReplyT⌘Mark as Re…Y⌘RedoU⌘UnderlineI⌘ItalicOP⌘PrintAS⌘Save DraftDF⌘ ⌥SearchGHJ⌘ForwardK⌘Insert Hyp…LZ⌘UndoXCVB⌘BoldN⌘New EmailM⌘ ⇧Move to Fo…MORE SHORTCUTSDelete⌦Send⌘↵Reply All⌘⇧RNew Email⌘NMark as Unread⌘⇧TNext Message⌃]Previous Message⌃[New Appointment⌘NSend (Alt)⌘↵Go to Today⌘TPermanently Delete⇧⌦Mark as Junk⌘⇧JFlag for Follow Up⌃1Spelling & Grammar⌘⇧;Next Day / Week / Mo…⌘⌥→Previous Day / Week…⌘⌥←Advanced Search⌘⇧FMark All as Read⌘⌥Tshortcutposters.comUPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · MAC
SEARCHSearch⌘⌥FAdvanced Search⌘⇧FNAVIGATIONGo to Mail⌘1Go to Calendar⌘2Go to Contacts / People⌘3Next Message⌃]Previous Message⌃[Go to Tasks⌘4CALENDARNew Appointment⌘NNew Meeting⌘⇧QGo to Today⌘TNext Day / Week / Month⌘⌥→Previous Day / Week / Month⌘⌥←MAILNew Email⌘NReply⌘RDelete⌦Reply All⌘⇧RForward⌘JArchive⌃ENew Email (from any view)⌘NMark as Read⌘TMark as Unread⌘⇧TMove to Folder⌘⇧MPermanently Delete⇧⌦Mark as Junk⌘⇧JFlag for Follow Up (Today)⌃1Mark All as Read⌘⌥TCOMPOSESend⌘↵Save Draft⌘SSend (Alt)⌘↵Insert Hyperlink⌘KBold⌘BItalic⌘IUnderline⌘USpelling & Grammar⌘⇧;ACTIONSUndo⌘ZPrint⌘PRedo⌘YClose Window⌘WMicrosoft OutlookKEYBOARD SHORTCUTS · MAC · 39BOTH LAYOUTSQWERTYQWERTYAZERTYAZERTYshortcutposters.comUPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · MAC
SEARCH02Search⌘⌥FAdvanced Search⌘⇧FNAVIGATION06Go to Mail⌘1Go to Calendar⌘2Go to Contacts / Peop…⌘3Next Message⌃]Previous Message⌃[Go to Tasks⌘4CALENDAR05New Appointment⌘NNew Meeting⌘⇧QGo to Today⌘TNext Day / Week / Mon…⌘⌥→Previous Day / Week…⌘⌥←MAIL14New Email⌘NReply⌘RDelete⌦Reply All⌘⇧RForward⌘JArchive⌃ENew Email⌘NMark as Read⌘TMark as Unread⌘⇧TMove to Folder⌘⇧MPermanently Delete⇧⌦Mark as Junk⌘⇧JFlag for Follow Up⌃1Mark All as Read⌘⌥TCOMPOSE08Send⌘↵Save Draft⌘SSend (Alt)⌘↵Insert Hyperlink⌘KBold⌘BItalic⌘IUnderline⌘USpelling & Grammar⌘⇧;ACTIONS04Undo⌘ZPrint⌘PRedo⌘YClose Window⌘WMicrosoft OutlookKEYBOARD SHORTCUTS · MAC · 39BOTH LAYOUTSQWERTYQWERTYAZERTYAZERTYshortcutposters.comUPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT OUTLOOK · MAC
MICROSOFT OUTLOOK · KEYBOARD SHORTCUTSMac · 6 SETS · No.01MICROSOFT OUTLOOKTOTAL39SHORTCUTSFOR MAC · SHIPPED COMBOSSETSMAIL14COMPOSE08SEARCH02NAVIGATION06ACTIONS04CALENDAR05REF. EDITION · JAN 2026shortcutposters.comNew Email⌘NReply⌘RDelete⌦Reply All⌘⇧RForward⌘JArchive⌃ENew Email (from any view)⌘NMark as Read⌘TMark as Unread⌘⇧TMove to Folder⌘⇧MPermanently Delete⇧⌦Mark as Junk⌘⇧JFlag for Follow Up (Today)⌃1Mark All as Read⌘⌥TSend⌘↵Save Draft⌘SSend (Alt)⌘↵Insert Hyperlink⌘KBold⌘BItalic⌘IUnderline⌘USpelling & Grammar⌘⇧;Search⌘⌥FAdvanced Search⌘⇧FGo to Mail⌘1Go to Calendar⌘2Go to Contacts / People⌘3Next Message⌃]Previous Message⌃[Go to Tasks⌘4Undo⌘ZPrint⌘PRedo⌘YClose Window⌘WNew Appointment⌘NNew Meeting⌘⇧QGo to Today⌘TNext Day / Week / Month⌘⌥→Previous Day / Week / Month⌘⌥←

Mac edition · 39 shortcuts

A printable, framed-quality poster of the essential Microsoft Outlook shortcuts for Mac — the keys worth keeping in view, designed to stay readable on a wall.

Edition
Apple Mac Windows Windows

Free PNG is web-resolution & watermarked.

Customise this poster Pick the shortcuts, restyle the colours — download free. Get the framed-quality print Full 300 DPI, print-ready — at home or shipped to your door.

Frequently asked questions

Does the poster include every Microsoft Outlook shortcut?
Microsoft Outlook has 39 keyboard shortcuts on macOS — the complete list is free to read on this page. The poster features the most essential ones, curated to stay readable on a wall.
Can I print it at home?
Yes. The digital download is a high-resolution 300 DPI file you can print at home or at any print shop, in standard frame sizes.
Does it cover both Mac and Windows?
We sell a separate edition per platform so every key matches your keyboard exactly. This page is the macOS edition.
Is this an official Microsoft Outlook product?
No. This is an unofficial reference poster and is not affiliated with or endorsed by Microsoft Outlook. All trademarks belong to their respective owners.

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