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Microsoft Access Keyboard shortcuts

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Microsoft Access is a desktop database application for building tables, queries, forms, and reports to manage structured data without heavy coding. Its keyboard shortcuts accelerate record navigation, data entry, and switching between design and datasheet views.

Official:Official site

All Microsoft Access keyboard shortcuts (Windows)

Layout
Esc
F1
F2
F3
F4
F5
F6
F7
F8
F9
F10
F11
F12
`
1
2
3
4
5
6
7
8
9
0
-
=
⌫ Back
Tab
Q
W
E
R
T
Y
U
I
O
P
[
]
\
Caps
A
S
D
F
G
H
J
K
L
;
'
Enter ⏎
Shift
Z
X
C
V
B
N
M
,
.
/
Shift
Ctrl
Win
Alt
Space
Alt
Win
Menu
Ctrl
↑
←
↓
→

+ 7 more controls in the table below

50 shortcuts

Navigation 9

Action Shortcut
Show or hide Navigation Pane F11
Move focus to next pane F6
Close active database window CtrlW
Show or hide property sheet F4
Activate Ribbon KeyTips Alt
Go to Home Tab AltH
Previous Database Window CtrlShiftF6
Switch to next database window CtrlF6
Switch to Visual Basic Editor and back AltF11

Datasheet 9

Action Shortcut
Move to next field Tab
Move to previous field ShiftTab
Move to current field in next record DOWN
Move to current field in previous record UP
First Field in Record Home
Last Field in Record End
Move to first field in first record CtrlHome
Move to last field in last record CtrlEnd
Select current column CtrlSpace

Editing 9

Action Shortcut
Copy CtrlC
Paste CtrlV
Cut CtrlX
Undo typing CtrlZ
Insert current date Ctrl;
Insert value from same field in previous record Ctrl'
Insert new line in text field CtrlEnter
Undo changes in current field or record Esc
Insert default field value CtrlAltSpace

Records 7

Action Shortcut
Add new record Ctrl+
Delete current record Ctrl−
Save changes to current record ShiftEnter
Select all records CtrlA
Insert Current Time CtrlShift;
Select current record ShiftSpace
Go to specific record number AltF5

Database 6

Action Shortcut
Save database object CtrlS
Open existing database CtrlO
New blank database CtrlN
Open Print dialog CtrlP
Save As Dialog F12
Exit Access AltF4

Forms 6

Action Shortcut
Switch between Edit and Navigation mode F2
Switch to Form View from Design View F5
Move to current field in next record CtrlPgDn
Move to current field in previous record CtrlPgUp
Open or close property sheet (Design View) AltEnter
Show or hide Field List pane AltF8

Find 3

Action Shortcut
Open Find and Replace CtrlF
Repeat last Find action ShiftF4
Open Zoom box ShiftF2

Design 1

Action Shortcut
Display Immediate Window (VBA) CtrlG

Sourced from support.microsoft.com Last verified Shortcuts last changed

Unofficial reference. ShortcutPosters is not affiliated with, endorsed by, or sponsored by Microsoft Access. All product names, logos, and trademarks are property of their respective owners. See our licensing & trademark notice.

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4 art directions — pick one below, click to zoom & compare.

Layout
MICROSOFT ACCESSKEYBOARD SHORTCUTS · WINDOWS · 38 ESSENTIAL1234567890QWCtrlClose activ…ERTYUIOCtrlOpen exist…PCtrlOpen Print…ACtrlSelect all r…SCtrlSave data…DFCtrlOpen Find…GCtrlDisplay Im…HAltGo to Hom…JKLZCtrlUndo typingXCtrlCutCCtrlCopyVCtrlPasteBNCtrlNew blank…MMORE SHORTCUTSMove to next fieldTabAdd new recordCtrl+Show or hide Na…F11Move to previou…ShiftTabMove to current…DOWNMove to current…UPDelete current re…Ctrl−Save changes to…ShiftEnterInsert current da…Ctrl;Switch between…F2First Field in Rec…HomeLast Field in Rec…EndMove focus to n…F6Show or hide pro…F4Move to first fiel…CtrlHomeMove to last fiel…CtrlEndInsert value from…Ctrl'Insert new line in…CtrlEnterUndo changes in…EscSwitch to Form…F5Move to current…CtrlPgDnMove to current…CtrlPgUpRepeat last Find…ShiftF4Save As DialogF12Activate Ribbon…Altshortcutposters.comUPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT ACCESS · WINDOWS
DATABASESave database objectCtrlSOpen existing databaseCtrlONew blank databaseCtrlNOpen Print dialogCtrlPSave As DialogF12Exit AccessAltF4RECORDSAdd new recordCtrl+Delete current recordCtrl−Save changes to current recordShiftEnterSelect all recordsCtrlAInsert Current TimeCtrlShift;Select current recordShiftSpaceGo to specific record numberAltF5DESIGNDisplay Immediate Window (VBA)CtrlGEDITINGCopyCtrlCPasteCtrlVCutCtrlXUndo typingCtrlZInsert current dateCtrl;Insert value from same field in pre…Ctrl'Insert new line in text fieldCtrlEnterUndo changes in current field or r…EscInsert default field valueCtrlAltSpaceNAVIGATIONShow or hide Navigation PaneF11Move focus to next paneF6Close active database windowCtrlWShow or hide property sheetF4Activate Ribbon KeyTipsAltGo to Home TabAltHPrevious Database WindowCtrlShiftF6Switch to next database windowCtrlF6Switch to Visual Basic Editor and…AltF11DATASHEETMove to next fieldTabMove to previous fieldShiftTabMove to current field in next recordDOWNMove to current field in previous r…UPFirst Field in RecordHomeLast Field in RecordEndMove to first field in first recordCtrlHomeMove to last field in last recordCtrlEndSelect current columnCtrlSpaceFINDOpen Find and ReplaceCtrlFRepeat last Find actionShiftF4Open Zoom boxShiftF2FORMSSwitch between Edit and Navigati…F2Switch to Form View from Design…F5Move to current field in next recordCtrlPgDnMove to current field in previous r…CtrlPgUpOpen or close property sheetAltEnterShow or hide Field List paneAltF8Microsoft AccessKEYBOARD SHORTCUTS · WINDOWS · 50BOTH LAYOUTSQWERTYQWERTYAZERTYAZERTYshortcutposters.comUPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT ACCESS · WINDOWS
DATABASE06Save database objectCtrlSOpen existing databaseCtrlONew blank databaseCtrlNOpen Print dialogCtrlPSave As DialogF12Exit AccessAltF4RECORDS07Add new recordCtrl+Delete current recordCtrl−Save changes to current re…ShiftEnterSelect all recordsCtrlAInsert Current TimeCtrlShift;Select current recordShiftSpaceGo to specific record numb…AltF5DESIGN01Display Immediate WindowCtrlGEDITING09CopyCtrlCPasteCtrlVCutCtrlXUndo typingCtrlZInsert current dateCtrl;Insert value from same fie…Ctrl'Insert new line in text fi…CtrlEnterUndo changes in current fi…EscInsert default field valueCtrlAltSpaceNAVIGATION09Show or hide Navigation Pa…F11Move focus to next paneF6Close active database wind…CtrlWShow or hide property sheetF4Activate Ribbon KeyTipsAltGo to Home TabAltHPrevious Database WindowCtrlShiftF6Switch to next database wi…CtrlF6Switch to Visual Basic Edi…AltF11DATASHEET09Move to next fieldTabMove to previous fieldShiftTabMove to current field in n…DOWNMove to current field in p…UPFirst Field in RecordHomeLast Field in RecordEndMove to first field in fir…CtrlHomeMove to last field in last…CtrlEndSelect current columnCtrlSpaceFIND03Open Find and ReplaceCtrlFRepeat last Find actionShiftF4Open Zoom boxShiftF2FORMS06Switch between Edit and Na…F2Switch to Form View from D…F5Move to current field in n…CtrlPgDnMove to current field in p…CtrlPgUpOpen or close property she…AltEnterShow or hide Field List pa…AltF8Microsoft AccessKEYBOARD SHORTCUTS · WINDOWS · 50BOTH LAYOUTSQWERTYQWERTYAZERTYAZERTYshortcutposters.comUPDATED JAN 2026 · COMPATIBLE WITH MICROSOFT ACCESS · WINDOWS
MICROSOFT ACCESS · KEYBOARD SHORTCUTSWindows · 8 SETS · No.01MICROSOFT ACCESSTOTAL50SHORTCUTSFOR WINDOWS · SHIPPED COMBOSSETSDATABASE06EDITING09DATASHEET09RECORDS07FIND03NAVIGATION09FORMS06DESIGN01REF. EDITION · JAN 2026shortcutposters.comSave database objectCtrlSOpen existing databaseCtrlONew blank databaseCtrlNOpen Print dialogCtrlPSave As DialogF12Exit AccessAltF4CopyCtrlCPasteCtrlVCutCtrlXUndo typingCtrlZInsert current dateCtrl;Insert value from same field in previous recordCtrl'Insert new line in text fieldCtrlEnterUndo changes in current field or recordEscInsert default field valueCtrlAltSpaceMove to next fieldTabMove to previous fieldShiftTabMove to current field in next recordDOWNMove to current field in previous recordUPFirst Field in RecordHomeLast Field in RecordEndMove to first field in first recordCtrlHomeMove to last field in last recordCtrlEndSelect current columnCtrlSpaceAdd new recordCtrl+Delete current recordCtrl−Save changes to current recordShiftEnterSelect all recordsCtrlAInsert Current TimeCtrlShift;Select current recordShiftSpaceGo to specific record numberAltF5Open Find and ReplaceCtrlFRepeat last Find actionShiftF4Open Zoom boxShiftF2Show or hide Navigation PaneF11Move focus to next paneF6Close active database windowCtrlWShow or hide property sheetF4Activate Ribbon KeyTipsAltGo to Home TabAltHPrevious Database WindowCtrlShiftF6Switch to next database windowCtrlF6Switch to Visual Basic Editor and backAltF11Switch between Edit and Navigation modeF2Switch to Form View from Design ViewF5Move to current field in next recordCtrlPgDnMove to current field in previous recordCtrlPgUpOpen or close property sheet (Design View)AltEnterShow or hide Field List paneAltF8Display Immediate Window (VBA)CtrlG

Windows edition · 50 shortcuts

A printable, framed-quality poster of the essential Microsoft Access shortcuts for Windows — the keys worth keeping in view, designed to stay readable on a wall.

Free PNG is web-resolution & watermarked.

Customise this poster Pick the shortcuts, restyle the colours — download free. Get the framed-quality print Full 300 DPI, print-ready — at home or shipped to your door.

Frequently asked questions

Does the poster include every Microsoft Access shortcut?
Microsoft Access has 50 keyboard shortcuts on Windows — the complete list is free to read on this page. The poster features the most essential ones, curated to stay readable on a wall.
Can I print it at home?
Yes. The digital download is a high-resolution 300 DPI file you can print at home or at any print shop, in standard frame sizes.
Does it cover both Mac and Windows?
We sell a separate edition per platform so every key matches your keyboard exactly. This page is the Windows edition.
Is this an official Microsoft Access product?
No. This is an unofficial reference poster and is not affiliated with or endorsed by Microsoft Access. All trademarks belong to their respective owners.

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